Before I get started I just want to clarify, when I say bring "health and fitness" into your office, I am not suggesting that you need to make room for a treadmill, I am strictly speaking of bringing the "health and fitness" mindset into your office.

Why I'm qualified to write this blog post - I hold a B.S. in Adult Fitness from Cortland State, have worked in the corporate fitness programs of several Fortune 100 companies, was the managing partner in a 30,000 sq. ft. health club and for over 17 years have been a personal trainer to hundreds of clients just like YOU.

So in no particular order, here are 10 reasons entrepreneurs MUST bring "health and fitness" into their office:

1) Stress Relief - As an entrepreneur, it is inevitable stress and you will become intimate coworkers. How you manage this stress will have a direct impact on your ability to perform at work, your general health and your sanity. A 30-45 minute exercise session is one of the most effective ways to keep your stress at  manageable levels.  (i.e. walk, jog, run, hit the heavy bag, hit the weights, go for a  swim, whatever)

2) Productivity - Let me guess you work long hours and don't have time to fit exercise into your day. Some of the most successful/busy clients I have ever worked with were able to fit exercise into their schedule, but you can't? I cry Bu** sh**! You need to re-organize your schedule to make it fit.

An hour spent exercising before, during or after your workday coupled with a proper eating plan can help ensure that you have a generous amount of energy during the day and sleep more soundly at night. Two important commodities for entrepreneurs...so its worth organizing your day accordingly.   

3) Monkey See/Monkey Do - Whether you like it or not, you are a role model (the head monkey) to your employees.  If your employees see that you are passionate about health and fitness, it is very likely they will follow suit. The result: more productive/creative employees, less "sick days" and possibly a better looking staff picture.

4) Self-Confidence - Your ability to sell your concepts, products and even yourself will often boil down to the level of self-confidence you are able to portray. Regardless of the starting fitness level of clients I have trained, one thing always held true, a noticeable improvement in self-confidence after only a few weeks of consistent exercise.  

5) A Direct Connection Exists Between Exercise and Brain Performance - In today's challenging business environment, the slightest competitive advantage could mean the difference between a homerun venture and Chapter 11. Over the past several years, several research projects have delivered indisputable proof that exercise and brain performance are linked. Perhaps doing something (such as exercise) to strengthen the "noodle" can ensure you fall on the homerun side of the equation. For more on this topic you should read Spark: The Revolutionary New Science of Exercise and the Brainby John Ratey.

6) Improved Morale - A company that exercise together...well never mind that. The fact of the matter is that exercise often serves as a good opportunity for employees to get together outside of the workplace. I am convinced that one of the reasons many personal trainers are so well liked is they are in contact with people at a time when the beta endorphins are elevated. If you buy into this train of thought you can see how exercising together might result in a more cohesive staff.

7) Reduced Employee Turnover- Personal trainers often work with the same clients for years as their clients become dependent on the motivation, attention and direction offered by the trainer. If your encouragement has resulted in a workforce that feels good about themselves due to exercise, don't you think they will think twice before leaving you?

8) Improved Creativity - Many a great idea has been conceived on the treadmill. Regular aerobic activity improves the efficiency of the circulatory system ensuring more oxygen rich blood is delivered throughout the body..this includes the brain. Aerobic Exercise = the electricity to power the "light bulb" over your head.  

9) Consistent Energy Levels Throughout The Day - Without getting into a scientific explanation, eating small meals (low in simple sugars) spread throughout the day will improve the likelihood that you will have a consistent level of energy throughout the day. Very big meals will often leave you feeling sluggish and unable to concentrate.

10) You Will Help Prevent Cardiovascular Disease and Other Illnesses Caused From Inactivity - I recently came across a funny cartoon, a doctor is standing with his patient and says "What fits your schedule better, exercising one hour a day, or being dead 24 hours a day?" The daily stress we face as entrepreneurs can result in severe consequences to our health. Embracing "health and fitness" as a lifestyle can help prevent many of these illnesses before its too late.

Some actionable advice- I highly recommend hiring a personal trainer for 2 or 3 sessions every 6 months. Be clear that you are looking for an organized program that you can do on your own. Exercising with proper technique and intensity levels will help prevent you from getting injured and improve the chances you will see results...and stick to the program.

Time to put my entrepreneur hat back on and focus on making Open Office Space one of those homerun businesses.
 

Whether your company is looking for its very first office space or your current lease is ending and you are looking for some new digs, it is very important that you first carefully assess your office space requirements both from a short and long term perspective.

While a small and cozy space might cost a little less initially, if there is a strong possibility your company will need to expand its staff within your lease term, choosing this less expensive space can result in some very tight quarters and severly hinder productivity in your workplace. (#7 on our list of the Top 10 Leasing Misaktes)

Conversely, while it might be fun to have a football catch across the office, taking on too much space can result in a big drain on your company’s bottom line and a potential blow to morale.

Estimating how much office space you will need is not an exact science. The nature of your business, corporate culture, workflow and even your individual preferences might vary significantly from other company’s. These variations make it virtually impossible to standardize a specific guideline that will work for every company.  

As you contemplate the amount of space your company actually needs, it is helpful to understand the difference between rentable and usable space.

Landlords charge tenants based on the number of rentable square footage leased. The rentable square footage is calculated by adding the usable square footage (the amount of square footage to be used exclusively by you, the tenant) to a portion of the common area (areas shared by all tenants such as the lobby, restrooms, shared hallways, etc.).

The distinction between the two is especially important as you estimate the amount of usable space that will best suit your company.

As many leases will lock you into your space for at least 2 years, it is vital to carefully consider your company’s future growth before making a final decision on how much space you need.

Terminating your lease early because your company outgrew its space will cost your company money, time and probably serve as a major distraction from your normal course of business.

OK, good advice but how exactly are we supposed to estimate the right amount of space for our company?

Good question.

Open Office space recently launched Office Space For Entrepreneurs and Small Businesses: An Evolving Guide to Leasing. The guide breaks down the entire leasing process and offers several strategies to ensure you accurately estimate the amount of office space that is right for your company. 

The guide includes an indepth look at the Top 10 Leasing Mistakes, a breakdown of The 4 Steps involved with the leasing process and also includes 50+ ways to streamline office expenses.  

In addition to valuable content, the guide also features two powerful (and FREE) tools to help you estimate and plan the right amount of space for your company:

1) The space planner/floor plan tool allows a user to layout their entire office space including furniture...before the moving van arrives. The extremely easy to use interface features an ability to drag and drop furniture directly onto a floor plan. Finished plans can be saved, printed and shared.

2) A space estimation tool  which will give you a head start with regards to estimating the right amount of office space based on your company's needs.

As an entrepreneur or small business it is very likely that a large portion of your time/overhead will be devoted to your office. With stakes so high, it is mission critical that you take the time to plan accordingly.  

If you do find yourself in a situation where you are left with unused office space, consider posting it on our site and we will do our best to promote it for you.